RENTING ELIGIBILITY

ASU staff and faculty can rent items in support of an ASU event regardless of college or campus.

ASU Student Organizations can rent items for ASU events, but an ASU staff member must submit on behalf of the student organization and have funding available should the order inquire fees.

RENTING COST

There is no cost to renting our items in most cases. There are a few scenarios where fees do apply: review below.

To book an order, a valid ASU account number must be provided at the time of booking. Should your order inquire linen cleaning fees, lost/damaged fees, and/or late fees, this would be the account charged. Once a returned ordered has been processed, you will only receive an email if your order inquired fees. The email will list what fees you inquired in detail.

For orders that do inquire fees, expense transfers are completed in September, December, March, and June. If your order occurred in April, you would see an expense transfer in Workday in June.

POTENTIAL FEES

Linen Cleaning Fee

All rented linen, including table runners, inquire a cleaning fee of $6.50 per linen; that is what the cleaners charge us, and we pass it on. Linens are to be returned dirty in the dirty linen bags provided with your order, make sure to shake off any solid pieces of food prior to putting them in the bags. 

Lost/Damaged Fee

If items are returned damaged, meaning unusable and needing replacement, you will be charged the current replacement value. If items are not returned at all, you will be charged the replacement value. The replacement value for each item in our catalog can be found on the items page and is listed on your order slip. The amount listed on your order slip is per item, not per group of items.

Example, if you rented three easels, which have a $20 replacement value, and did not return/or were returned damaged, you would be charged $60.

Late Fee

You get to select when you pick up and return your items (Monday-Friday only). If items are not returned by 4:00 p.m. on your selected return date, you order will inquire a $30 late fee. Orders that are returned late prevent us from fulfilling pending orders and why it is imperative that orders are returned on time.

ORDER LEAD TIME

All orders require a minimum 5-day lead time and unfortunately no exceptions can be made. Our team has many additional responsibilities and accepting last-minute orders greatly hinders our ability to meet other important deadlines in support of our events and Dean's Office operations.

ORDER PICKUP

Your order will be pulled and packed one business day prior to the pickup date on your order packing slip. You are welcome to pick up your order starting as early as 8:30 a.m. on this day.

Pickup location: The Brickyard on Mill, 699 S Mill Ave, Tempe AZ 85281.

Once you arrive on the 6th floor, please visit the front desk for directions if it is your first time visiting.

ORDER RETURN

All items are required to be returned by the day you selected by 4:00 p.m. to avoid a late fee.

All items are to be returned to the same place you picked them up by simply placing items on the large counter in the events area, making sure to leave your packing slip attached to your bags so we know who returned.